We are looking for individuals who have experience with planning large scale events and festivals. As of right now our Special Event Coordinator positions are unpaid, and completely voluntary. These positions will run from July 2020 - June 2021. Please take a look at each position's responsibilities and requirements.
Sponsorship/Fundraising Coordinator
Description: Serve as the Sponsorship/Fundraising Coordinator for You Matter 2’s “HF Juneteenth Festival 2021”. Fundraising and sponsorship is one of the most important elements of any successful festival or event. Building strong relationships and mutually beneficial partnerships is going to help to ensure the festival/event achieves sustainability from year to year. Fundraising and sponsorship coordination involves the cultivation, care and maintenance of a relationship between the festival/event and the donor/sponsor(s). Donors/sponsors could be an individual, corporation, foundation or business. Based on the budgetary projections, the Coordinator should have a good indication of the funds and in-kind donations required to operate the festival/event.
Responsibilities:
Requirements:
Responsibilities:
- Know the business and corporate community well
- Be familiar with the types of giving this sector of the community engages in
- Be able to articulate the objectives of the festival/event to funders and granting organizations
- Be able to determine appropriate recognition
- Researching the community for potential donors and creating a donor database
- Writing a letter of invitation to sponsors, researching the criteria (if any) for donation requests (foundations and corporations have clear mandates for giving)
- Establishing recognition for sponsorship, arranging a thank you reception or letter of gratitude
- Assessing the success of the sponsorship program
- Supervise Sponsorship/Fundraising Coordinator Intern(s)
Requirements:
- At least 1 year of experience in sponsorship or fundraising
- Commit to You Matter 2 from July 2020 - June 30, 2021
- Dedicated to the mission of You Matter 2 and our event
- Available for bi-weekly meetings on Saturday afternoons
Media Relations/Promotions Coordinator
Description: We are seeking a Media Relations/Promotions Coordinator, who is full of creative ideas and eager to contribute on a large scale. Managing expectations is extremely important in creating a successful festival/event and the Media Relations/Promotions Coordinator is responsible for making that happen. This person’s role is to ensure the right message is delivered to the right people and in the right medium. They’re responsible for providing information about the festival/event to the media as well as the general public.
Responsibilities:
Requirements:
Responsibilities:
- Be able to create advertising that captures the vision of the festival/event and then deliver it to the appropriate audience
- Have excellent computer and communication skills
- Have experience in the media relations field
- Have contacts with local media and key contacts
- Be able to manage media experiences during the festival or event and provide them with the information that reinforces the vision and theme
- Prepare all material for the media and event itself (press kit, internet/website promotions, posters, flyers, signage, etc.)
- Supervise Media Relations/Promotions Coordinator Intern(s)
Requirements:
- At least 1 year of experience in media relations and and promotions
- Commit to You Matter 2 from July 2020 - June 30, 2021
- Dedicated to the mission of You Matter 2 and our event
- Available for bi-weekly meetings on Saturday afternoons
Entertainment & Activities Coordinator
Description: The function of the Entertainment and Activities Coordinator is to ensure the festival/event has programs and features that are appealing and appropriate for the audience and tie directly into the overall theme. Managing the programming component of the festival/event requires a clear agenda for providing the audience with an entertaining experience that draws attention to the significant features of the goals and provides messaging consistent with the theme.
Responsibilities:
Requirements:
Responsibilities:
- Clearly understand that programming needs to reflect the vision of the festival/event
- Have good entertainment and activity contacts
- Have experience in developing contracts, scheduling, programming, acquiring technical help and choosing appropriate venues
- Have strong negotiation skills
- Be organized and details-oriented
- Choosing suitable acts that fit the target audience
- Determining the number of volunteers that will be required
- Identifying all the materials, equipment and technical needs
- Determining the cost and overall needs and communicating that to the Sponsorship
- Coordinator
- Assessing the success of the programming
- Reiterating the theme in all of the above
- Supervise Entertainment & Activities Coordinator Intern(s)
Requirements:
- At least 1 year of experience in planning entertainment and activities
- Commit to You Matter 2 from July 2020 - June 30, 2021
- Dedicated to the mission of You Matter 2 and our event
- Available for bi-weekly meetings on Saturday afternoons
Team Member
Description: Work collaboratively with coordinators and other team members to carry out the responsibilities of: fundraising, entertainment and activities, vendors, volunteers, production and logistics, and media relations.
Requirements:
Requirements:
- 18 yrs or older
- Commit to You Matter 2 from (July 2020 - June 2021)
- Dedicated to the mission of You Matter 2 and our event
- Available for bi-weekly meetings on Saturday afternoons